Recently I have  come to realize the power of email marketing and so I looked at every aspect of it and that brings me to email signature. I checked my inbox and found that many marketers are using their email signatures to their advantage. I started using an email signature from then.

What is an email signature

An  email signature is a block of text that is appended to the end of an e-mail message you send. –

Normally this text is to give the recipient of the email more information, which includes: name, email address, phone number , social media sites, website address and sometimes an inspirational quote.

Some Email signature Tips to follow

  • It does not have to be long , so keep it short , just include the necessary information, the accepted standard is about 4-5 lines.
  • Include your email address
  • Include your phone if that’s how you want to be contacted
  • Include IM or Skype if you want to be contacted that way.
  • Written out URLs are better than the hyperlinks, to be sure it goes through to all your recipients.
  • Simple plain text is best
  • Add links to your most important social media.
  • I have seen photos on the signature as well.
  • If you have specific formatting needs you might consider using an email signature service, like, My Live Signature ,Stationary Central , Office .
  • The free emails also do have a function to add a signature. I mostly use Gmail , check here to add one.

Why should you use an email signature

  • The main reason is make easy for your email recipients to get in touch or  communicate with you.
  • To brand yourself-your recipients are able to know more about you and who you are from what you have included in the email signature.
  • Your recipients might forward your email to friends and others and it will be easy for them to learn more from your signature.
  • You look professional if you have a well designed email signature.

Some Examples

These are some examples from my inbox.











email signature





email signature








email signature








My Gmail email signature got splashy

email signature





It doesn’t have to be long. Once you are set, every time you send an email to thousands of people they are able to know more about you and reach out to you.  That’s how powerful internet is.

If you link your signature to your blog all the recipients of your email will be getting as well the direct link to your blog.
This will indeed increase traffic on your site. It is obvious that with high traffic, the more successful your blog will become.
With an email signature, your website promotion will be as easy as ABC.
No need to make it fancy, just the plain old signature will do just the same.

Are you using an email signature?

Share and comment Below


A passionate small business entrepreneur that educates and motivates other entrepreneurs generate traffic to their businesses to create residual income for life. A successful blogger and network marketer who specializes in traffic generation strategies.

    24 replies to "Take Advantage Of An Email Signature"

    • Leanne Chesser

      My email signature includes my name, my title, my what I do statement and an invitation to my free offer with a text link to it. It’s short, simple and focused on one thing (my free offer). I’ve done it differently in the past, but this is what I like right now.

      • Siphosith

        Thanks for stopping by Leanne. I’m glad you are using an email signature.

    • Mark

      Very well said Siphosith!

      Signature files are another effective, low cost way to professionally market ourselves!

      It only takes a few moments to properly set up and can be working for us from now on!

      Thanks for sharing another one of those often overlooked, low cost marketing gems!

      • Siphosith

        I are it is low cost marketing germ. Thanks for visiting mark.

    • Don Purdum

      Hi Siphosith,

      Email signatures are very powerful!!! I actually have a picture of myself, my website address, blog address, phone number and my email address; plus a link to my most current blog article and my social media links.

      It’s amazing how many people click through my email signature. It’s on of the best ideas I received several years ago and it’s been HUGE!

      I appreciate your post Siphosith, I wish more people would include their email signature!!! It’s just convenient for people and that’s the name of the game anyway, right?

      The easier we make it for people, the better off we all are!!!

      I hope you have an incredible week!

      ~ Don Purdum

      • Siphosith

        Thanks for commenting. I’m glad you got the tip earlier on. many people miss this until late.

    • William Earl Amis Jr III

      Marketing 101 is essential to have this?

      There is no way you would add this to a free personal email account? It is not professional and will not have the same effect as you want. Take a look and see:\

      My signature is:

      Amis Interactive Communities
      1-888-88-8902 ext. 75152

      “Always Faithful” (This would have a hidden link directing people to my primary company account)

      Now take a look at what has been getting unlimited responses for over 10 years:

      Amis Interactive Communities
      1-888-88-8902 ext. 75152

      “Always Faithful” (This would have a hidden link directing people to my primary company account)

      Those who I call “Pretending as a Business Owner” use free email accounts. They, email others with such items and programs. We placed them in spam without reading. That is what happens 98% of the time. Yet, with the proper setup for under $10.00 per month. People are having success in communicating and making lifetime contacts which are their clients soon to come.

      It does make sense to learn then put into practice. Amazing insightful article.

      • Siphosith

        Thanks for commenting William and adding your good example.

    • Dr. Erica Goodstone


      In the middle of reading this important blog, I rushed over to my 2 major emails and tightened up my email signature.

      Thanks for the important reminder and good examples.

      Dr. Erica

      • Siphosith

        I’m glad if this was a reminder. We all keep learning daily.

    • donna merrill

      Hi Siphosith,

      It took me a while to realize the importance of an email signature. Actually a signature just about everywhere!

      I have just recently applied this to my emails on my list and I see how powerful it works.

      Thanks for this great reminder because I was lazy I guess for not applying it in the past.


      • Siphosith

        Hey Donna I saw your email signature in my inbox and that made me research more on its use. Great job.

    • Rohit Gaikwad

      It is always beneficial to add professional Email id, website link and the contact no in email signature. It really helps to recipients to get direct link to blog.

      • Siphosith

        Welcome to my blog Rohit. Thank you for commenting.

    • Chery Schmidt

      Hello Siphosith,

      This is a very good reminder of the importance of an email signature, something so simple yet many of us don’t take the time to set this up HUH?

      Thank you so much for sharing..
      Chery :))

      • Siphosith

        Thank you for your comments Chery!

    • Beth Hewitt

      Hi Siphosith,

      I would take this one step further and say email signatures are a great way to instill consistency. If you a catchy sign of line, regular PS, image or something else. People will get used to your consistency and start to trust you more.

      Thanks for sharing,

      Beth 🙂

      • Siphosith

        Thanks for stopping by Beth.Your added a good point.

    • Dennis Seymour

      I was not actually using email signature before. Just recently I tried to use email signatures. And based on my experience, I find it very beneficial. It does not only tell the recipient of my mail that I do have a blog but most specially it gives them curiosity to check on the link and to visit my blog. Well, anyway, thank you for sharing your article with us. I honestly learned another valuable info from you again. Have a great day ahead!

      • Siphosith

        For a long time I did not use email signatures as well until I was researching more about email marketing. Thanks for commenting

    • Victoria

      Hello Siphosith,
      I definitely want to look into an email signature! Thanks for sharing this post. I do sometimes feel I need to leave a receipt of some sort to clients or people I work with. If you could share more about email signatures that would be great! ^_^


      • Siphosith

        Hey Victoria thanks for commenting. Did you have something you wanted to know about email signature?

    • Rachel Lavern

      Hi Siphosith,

      I actually vacillate on how I used my email signature. I switch it up depending upon what I want to highlight. I may promote an upcoming event/class, I may just show my social media links (if I have been active on them), I may draw focus to a particular aspect of my business, etc.

    • Nile

      I have a signature, but I rarely use it unless it’s on landing pages or specific posts that seem more like a letter. I’ve not tried implementing my signature into my email list as of yet. I may see if it makes a difference.
      Nile would like you to read…Blog Ideas for Tech BloggersMy Profile

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